From: "jfrank(contr-ito)"
To: [ list ]
Subject: Draft Agenda
Date: Wed, 27 Feb 2002 12:15:16 -0500

I know this is very late in coming, but attached is a draft agenda for the
meeting 12-15 March. Friday morning hasn't been finalized, but please look
it over anyway. I had a number of requests for scheduling, which I
attempted to honor. I tried to please everyone, but may have missed
something. If you didn't get what you requested, it's either because I
misunderstood or your request fell between the cracks. Let me know if I
should change something.

I also realize that some of the speakers are incorrectly identified and some
topic titles need to be changed (since we've made the format more
free-style). I know of some who won't be able to attend, but in the absence
of the name of a substitute I went ahead and scheduled the PI of record.
Please help me out there also with the name of the presenter.

If you expected to see a topic that doesn't appear, it means nothing more
ominous than I may have missed it.

If you want to make a separate presentation on your project validation
framework effort during the Wednesday workshop, please let me know along
with how much time you would like. Depending on the response, the workshop
time period may change.

I will post this to the PI Meeting web site late this afternoon, so if you
have corrections, please get them to me as soon as you can. Thanks.

Hilton Head Agenda and Demos     (MS Word version)

From: "Frank, John"
Cc: "'Frank, JB'"
Subject: New Room Reservation Deadline
Date: Mon, 18 Feb 2002 13:53:29 -0500

Carole has managed to get the deadline extended again. Now you have until
February 24 to reserve your room at the government rate.
I'm working on the agenda now. Hope to have a draft posted at the
registration web site by tomorrow afternoon.

From: "Frank, John"
Cc: Conference Coordinators ,
"'Frank, JB'"
Subject: OASIS PI Meeting Registration Site
Date: Thu, 7 Feb 2002 14:33:26 -0500

The registration site is up. You can find it at Please sign up as
soon as possible. You'll notice on the registration form that there are
some questions to answer regarding demo night.
Carole has managed to get the deadline for government room rates extended to
February 18th. You must call the hotel separately to make your room
reservations, since registering for the conference doesn't automatically
reserve a room. The hotel link on the web site isn't working at the moment,
but we're checking it out.
Again, thanks for your patience.

From: "Frank, John"
Cc: "'Frank, JB'"
Subject: OASIS Winter PI Meeting
Date: Tue, 5 Feb 2002 15:36:18 -0500

The registration web site will be up by noon tomorrow. However, since we're
in the crunch time-wise, I would appreciate it if you could register at the
hotel as soon as possible. The meeting will be at the the Crowne Plaza
Hotel, HILTON HEAD, SC, 130 Shipyard Dr., HILTON HEAD, SC 29928. The
reservation telephone number is (843)842-2400. You must let them know you
are registering for the DARPA meeting in order to receive the government
room rate. Normally the cut-off date is one month before the date of the
meeting, which puts us under the gun. Carole is trying to get an extension
for us, but to be safe I recommend making reservations as soon as possible.
I hope to have a draft agenda on the web site before the end of the week. I
think I can accommodate all the requests I have received to date. If you
need some special consideration in the agenda and haven't let me know,
please do so as soon as possible. Thanks.

From: "Frank, John"
Cc: "'Frank, JB'"
Subject: OASIS Winter PI Meeting
Date: Tue, 5 Feb 2002 16:44:16 -0500

Guess it would help with hotel reservations if I gave you the dates/times of
the meeting. We will start bright and early on Tuesday morning, 12 March,
and end around noon on Friday, 15 March. We will have early registration
available on Monday evening, 11 March.


From: "Frank, John"
Cc: [ list ]
Subject: OASIS Winter PI Meeting
Date: Fri, 1 Feb 2002 15:55:59 -0500

First, thank you all for your patience.

Next, I apologize for the ominous tone in my last email regarding the
scheduling of the meeting. Have received plenty of feedback. Promise to be
more careful with my choice of words in the future. The "something" that
happened was a schedule change that created a hard conflict for Jay with the
original meeting schedule. Therefore...

Thirdly, we have decided that the PI Meeting dates have to change. Thanks
to those who responded so quickly to my email. To those who won't be able
to travel on the new dates, I'll work with you individually.

So, here's the deal. The location remains the same, Hilton Head Island, SC.
The meeting will start bright and early on Tuesday morning, 12 March and we
plan to finish about noon on Friday, 15 March. We will have a reception and
demonstration night on Wednesday, 13 March. This is essentially the same
format we used in Norfolk and in Santa Fe. We will be holding the meeting
in the Crowne Plaza Resort, but we won't have everything ironed out with the
hotel until Monday. Therefore, I anticipate opening the registration web
site on Tuesday, 5 February. I'll send another announcement with the URL.
Presentation guidelines in my last email remain valid (copy attached). If
you have any feedback regarding them, please let me have it.

Some have sent me constraints for scheduling their talks. If you need
consideration as I build the agenda, please let me know very soon. I'll be
putting it together next week. Also, I need to know who plans to demo, and
if you need any internet connections or other support.

I was informed that at least one person (who is on the mailing list) didn't
receive the last email. To make sure this info gets to everyone on my list,
please reply back with an OK or something to let me know we made eye
contact. Thanks.


[[OASIS Winter PI Meeting]]
      From: "Frank, John"
      To: OASISPIS
      Cc: "'Frank, JB'"
      Subject: OASIS Winter PI Meeting
      Date: Tue, 29 Jan 2002 16:31:26 -0500
      OASIS PIs,
      Something occurred today that has substantially affected the plans we have
      been making for the February PI Meeting. While I'm reluctant to say more
      until the dust settles, I will make a couple of suggestions. If you've
      already made travel plans, sit tight. Hopefully I'll have something firm to
      announce tomorrow or the next day. If you haven't made plans, I suggest you
      wait a day or two. Also, if you could clear or block your calendars for the
      week of March 11th, it may be helpful if we have to reschedule the meeting.
      If it would be impossible for you to make the meeting if we should have to
      change it to that week (March 11th), please let me know as soon as you can
      (immediately would be nice). If you have constraints during that week which
      would prevent you from attending all the days of the meeting (March 12-15),
      please let me know which days you wouldn't be able to attend. I apologize
      for the confusion surrounding this get together.
      Regardless of the scheduling, for this PI meeting we are changing course
      with regards to the guidance for presentations. In the past we have asked
      you to cover specific topics in the 25 minutes allotted to each PI, but
      we've all attended several meetings now and we have become more or less
      knowledgeable about what others in the program are doing. Therefore we're
      going to try a free format for the talks in this meeting. You will have 25
      minutes to talk, and then a 5 minute question and answer period. With the
      exception of a short overview (no more than 3 slides), there are no
      practical constraints on the presentations. You can say anything you want
      about your project, but please don't repeat what you've already said in
      previous meetings. Other than enhancing the probability for very
      interesting talks, this may also help reverse the trend of declining
      audience participation observed in the past few PI meetings. A further
      challenge to the PIs is to ask at least one probing thought-provoking
      question during the course of each day. If you want to talk about a
      technical breakthrough, a major technical transition effort or a major
      demonstration or experiment, now's the opportunity to do so. If you want to
      go into great technical detail in some area, and can do so in 25 minutes,
      this is your chance.
      As events here unfold, I'll keep you informed. I am fairly confident we'll
      have this worked out before the end of the week. Thanks for your patience.